Job Description


TITLE: Purchasing Supervisor


Manage the daily functions of the Purchasing Department and the purchasing activities of the District;
ensure that the District complies with all applicable rules and regulations regarding school procurement;
maximize the use of limited District resources.


1. Bachelor Degree in Business or related field (required)
2. Three (3) years governmental purchasing experience (preferred)
3. Two (2) years supervisory experience (preferred)


(Essential functions, as defined under the Americans with Disabilities Act, may include any of the
following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not
a comprehensive listing of all duties and responsibilities performed by the incumbents of this class.)


- Supervise the purchasing staff including assign and monitor work, resolve conflicts, provide
training, conduct performance evaluations and scheduling for the department.
- Ensure that the District complies with all applicable rules and regulations regarding procurement
including the State and Federal Procurement Code, the USFR and Arizona Revised Statutes.
- Prepare and/or review all solicitations for the procurement of materials, services and construction
to include description requirements, selection of sources, preparation and award of contract and
all phases of contact administration. Prepare Governing Board agenda items as necessary.
- Maintain bid calendar and schedules; timelines for bids; contract renewals and other necessary
- Work closely with the Chief Financial Officer regarding price trends, changes in market conditions
and sources of supplies and new product developments.
- Perform due diligence on cooperative contracts as required by applicable rules and regulations.
- Maintain performance/payment bonds and licenses for projects as required.
- Approve purchase orders and change orders, and ensure cost effective vendor sources are used.
- Help manage the District’s E-Rate program; work closely with Directors and consultant to ensure
proper documentation and processes are followed in accordance with the Schools and Libraries
Division of USAC.
- Assist in the administration of the District’s procurement card program; maintain database of
credit card transactions; verify purchases to ensure procurement rules are followed.
- Perform other duties as assigned.


WORK YEAR: 12 month Administrative

REPORTS TO: Chief Financial Officer

EVALUATION: Administrative Evaluation

SUPERVISES: Senior Buyer, Account Specialist Senior, Administrative Assistant Intermediate

Date: 2001

Revised: Governing Bd Approved 2/15/12

Revised: 9/11/14

Application Instructions

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