Job Description

TEMPE ELEMENTARY SCHOOL DISTRICT

TITLE: Payroll Specialist Senior

JOB DESCRIPTION:

Prepare, process, balance, and distribute payroll; maintain payroll records ensuring correct salaries are
given and proper deductions are made.

QUALIFICATIONS:

1. Education and/or experience equivalent to a High School Diploma or GED
2. One (1) year of basic accounting, bookkeeping, and/or payroll experience on an automated system.
3. State of Arizona Identity Verified (IVP) Fingerprint Clearance Card.
4. Completion of District administered skills tests.

ESSENTIAL FUNCTIONS:

(Essential functions, as defined under the Americans with Disabilities Act, may include any of the
following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not
a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES:

- Process payroll for all employees on automated system (Munis).
- Prepare checks and reports for all non-employee payroll vendors including federal, state and local
agencies, and prepare and confirm deposit at Clearinghouse for direct deposits.
- Balance payroll reports and process and maintain all mandatory and voluntary deductions.
- Verify correct wage garnishment amounts; ensure checks reflect correct time worked, reconcile
data in automated time keeping software (Kronos), run interface to main payroll system and post
payroll to the general ledger.
- Process new employees, transfers, FTE changes, and termination data on system with correct
assignments.
- Resolve payroll issues; assist employees with changes and questions.
- Prepare quarterly reports, prepare and distributes W-2 Forms.
- Process time cards for employees and substitutes, ensuring accuracy.
- Print checks; run multiple payroll reports; and complete wage verification forms for various
agencies.
- Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

- Knowledge of basic accounting and bookkeeping methods, practices and procedures
- Knowledge of computer accounting software
- Knowledge of public relations/customer service methods and practices
- Knowledge of District, federal and state rules and regulations related to payroll
- Skill maintaining accurate and timely data entry of all information into Human Resources/Payroll
databases
- Skill utilizing computer databases to develop reports and payroll checks
- Skill utilizing customer service techniques in responding to inquiries and complaints
- Skill establishing and maintaining effective working relationships

WORKING CONDITIONS:
Fast paced general office environment with extensive student and public contact

PHYSICAL EFFORT:

Repetitive motion and eye strain through extensive utilization of computer hardware and software.

CATEGORY: Classified

WORK YEAR: 12 months

DEPARTMENT/SCHOOL: Finance Department

GRADE: 49

REPORTS TO: Accounting Supervisor

EVALUATION: Classified Personnel Evaluation

SUPERVISES: N/A

PREPARED: December 2007

REVISED: May 2020

Application Instructions

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