Job Description

TEMPE ELEMENTARY SCHOOL DISTRICT

CATEGORY: Classified

TITLE: Office Assistant - Middle School

JOB DESCRIPTION:

Assist school office, professional staff and departments with a variety of typing, recordkeeping, attendance,
data entry, and other clerical duties. Welcome and provide assistance and information to the parents,
students, visitors, volunteers, and staff.

QUALIFICATIONS:

1. Education and/or experience equivalent to a High School Diploma or GED
2. One (1) year of general office clerical experience
3. State of Arizona Level 1 Fingerprint Clearance Card
4. Completion of District administered skills tests
5. Some positions may require fluency in Spanish
6. Some positions may require a valid Driver’s License

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act,
may include any of the following tasks, knowledge, skills, and other characteristics. This list is
ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by
incumbents of this class.)

DUTIES AND RESPONSIBILITIES:

- Provide public relations support to office staff by interacting in person and by telephone with
parents, students, visitors, volunteers, and staff.
- Receive and records daily student attendance; enter attendance data into informational
databases.
- Track attendance and truancy; contact parents of absent children.
- Input data into computer and run data.
- Prepare new student packets; register new students and ensure all records are available as
requested.
- Maintain all aspects of student registration and files including paper and electronic records;
forward copies to new school when transferring.
- Contact Attendance Officer regarding truant students; provide appropriate documentation
- Respond to telephone calls dealing with discipline and attendance issues.
- Process lunch program applications.
- Assist with the mailing of report cards and other documents.
- Process lunch fees, activity funds, and other related monetary duties.
- Inventory office supplies and materials.
- May dispense medications to students in the absence of Nurse.
- May translate for Spanish speaking parents.
- Assume duties in absence of School Office Manager.
- Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

- Knowledge of District attendance, registration, and record keeping policies and procedures
- Knowledge of customer service/public relations methods, practices and procedures
- Knowledge of interpreting and translating verbal and written English to Spanish preferred - Knowledge of computer applications related to assignment
- Skill utilizing verbal and written communication skills to develop correspondence, reports, and
specialized materials and spreadsheets
- Skill utilizing customer service techniques in responding to requests, inquiries and complaints
- Skill maintaining, updating and retrieving information related to student attendance, registration,
tracking and withdrawals
- Skill maintaining confidential files and records
- Skill establishing and maintaining effective working relationships
- Skill in caring for ill children in absence of nurse
- Ability to work on multiple tasks simultaneously with frequent interruptions

WORKING CONDITIONS:

General office environment with extensive student and public contact

PHYSICAL EFFORT:

Repetitive motion and eye strain through extensive utilization of computer hardware and software.
May require lifting materials and supplies weighing up to 25 pounds

WORK YEAR: 228 Days

DEPARTMENT/SCHOOL: Middle School

GRADE: 36

REPORTS TO: Principal

EVALUATION: Classified Personnel Evaluation

SUPERVISES: N/A

PREPARED: March 2000

REVISED: March 2018

Application Instructions

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