Job Description

TEMPE ELEMENTARY SCHOOL DISTRICT

CATEGORY: Classified

TITLE: Account Specialist - Human Resources

JOB DESCRIPTION:

Perform basic human resource support and assistance in such areas as employment, classification,
employee relations, and benefits in support of Human Resource functions for the District.

QUALIFICATIONS:
1. Education and/or experience equivalent to a High School Diploma or GED
2. Three (3) years administrative support experience, preferably in a human resources department.
3. Completion of District administered skills tests
4. May require a valid Arizona Driver's License

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act,
may include any of the following tasks, knowledge, skills, and other characteristics. This list is
ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by
incumbents of this class.)

DUTIES AND RESPONSIBILITIES:

? Manage application process by accepting applications, reviewing for completeness, and follow up
for missing items.
? Complete reference checks and background checks on all applicants recommended for hire and
prospective candidates.
? Screen applications for support staff, instructional and administrative positions.
? Assist applicants and answers questions regarding application process and salary information.
? Assist in setting up screenings and interviews.
? Facilitate screening process and team interviews.
? Prepare and maintain files.
? Greet, direct and monitor visitors.
? Answer telephones; screen calls and direct to proper department or individual.
? Answer questions regarding certification of employees.
? Recruit applicants for certified and/or classified positions.
? Process new hire paperwork, address changes and perform other clerical duties.
? Process employee performance evaluations.
? Assist with employee requests to review personnel files.
? Assist Human Resource Managers in the preparation of correspondence, reports and compiling
information for Board Agendas relative to personnel actions.
? Assist with employee identification badges.
? Update and verify for accuracy employee information in various Human Resource systems.
? Maintain accurate databases for staffing, applications and screenings.
? Create periodic and ad hoc reports.
? Provide support to Human Resource department as needed.
? Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

- Knowledge of multi-line telephone system.
- Knowledge of customer service/public relations practices and procedures.
- Knowledge of principles, practices and standards of human resource administration in assigned
area. - Knowledge of teacher certifications and highly qualified requirements.
- Knowledge of appropriate district policies and procedures related to assigned area.
- Knowledge of applicable state and federal statutes, regulations and laws governing human
resources.
- Knowledge of computer software utilized in tracking and maintaining reports and accounts
- Knowledge of customer service/public relations practices and procedures
- Knowledge of recordkeeping/file management practices and procedures
- Knowledge of Microsoft Office and Google Drive Applications
- Skill in problem analysis and resolution.
- Skill verifying applicant information and completing background investigations.
- Skill providing information in a clear and concise manner.
- Skill utilizing, maintaining and updating computer software databases.
- Skill establishing and maintaining effective working relationships.
- Skill accurately inputting and retrieving information from computer databases
- Skill utilizing verbal and written communication in the development of reports and records
- Skill implementing policies and procedures related to area of assignment
- Skill utilizing customer service/public relations techniques when responding to inquiries and
complaints
- Skill establishing and maintaining effective working relationships
- Skill in, but not limited to:
o Email
o Word Processing
o Spreadsheets
o Databases
o Presentation Software
o Accounting and basic math
o Use of standard office equipment
- Ability to effectively communicate with others.
- Ability to maintain confidential information.
- Ability to work independently in absence of supervision.

WORKING CONDITIONS:

General Office environment

PHYSICAL EFFORT:

Position may require climbing, stooping, standing, walking, lifting, keyboarding, talking, listening, eye
strain and repetitive motions.
May be required to travel to in and out-of-district sites.
May require lifting and carrying materials and supplies weighing up to 60 pounds

WORK YEAR: 12 months
DEPARTMENT/SCHOOL: Human Resources Department
GRADE: 45

REPORTS TO: Manager
EVALUATION: Classified Personnel Evaluation
SUPERVISES: N/A

PREPARED: January 2004
REVISED: May 2019

Application Instructions

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