Job Description

TEMPE ELEMENTARY SCHOOL DISTRICT

CATEGORY: Classified

TITLE: School Office Manager - Middle School

JOB DESCRIPTION:

Manage school office, support school staff and departments with a variety of duties, perform
administrative duties for a Principal and coordinate school office staff. Welcome and provide assistance
and information to the parents, students, visitors, volunteers, and staff.

QUALIFICATIONS:
1. Education and/or experience equivalent to a High School Diploma or GED
2. Three (3) years of progressively responsible secretarial or administrative experience, preferably in a
school setting
3. Completion of District administered skills tests.
4. Some positions may require fluency in Spanish
5. Some positions may require a valid Driver’s License

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act,
may include any of the following tasks, knowledge, skills, and other characteristics. This list is
ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by
incumbents of this class.)

DUTIES AND RESPONSIBILITIES:
? Schedule meetings and appointments and keep calendar for Principal.
? Prepare complex correspondence and respond to inquiries from other departments.
? Provide public relations support to office staff by dealing in person and by telephone with parents,
students, visitors, volunteers, and staff.
? Assist in the development of annual budget, coordinate budgets for the school, and maintain
current balances and spreadsheets.
? Maintain and reconcile monthly the Student Activity Account.
? Prepare requisitions and purchase orders.
? Edit payroll information in Kronos.
? Monitor and enter absences in electronic absence reporting system; run reports as requested
? Coordinate services related to sports and student activities, transportation, field trips, and
homebound teachers.
? Prepare materials packets for training, in-services, new student registration and special
programs.
? Maintain all aspects of student registration and files including paper and electronic records.
? Assign and prioritize work of school office staff.
? Prepare agendas and minutes for a Site Council or school leadership team meetings.
? Transcribe reports and correspondence, maintain confidential files and enter, update, maintain
and retrieve confidential information from a variety of databases.
? Prepare program and grant reports and submit to appropriate agency.
? Contact Attendance Officer regarding truant students and provide appropriate documentation.
? Dispense medications to students when nurse is absent.
? Assume duties in absence of Office Assist and/or Office Clerk.
? Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
? Knowledge of federal, state and District rules, regulations related to assigned area
? Knowledge of District attendance, registration, and record keeping policies and procedures
? Knowledge of computer applications and spreadsheets including Munis, Genesis, Kronos and
Substitute Reporting System ? Knowledge of budget monitoring and coordination
? Knowledge of administration practices and procedures
? Knowledge of file maintenance and recordkeeping practices and procedures
? Skill utilizing verbal and written communication skills to correspond with or provide information to
a culturally diverse population
? Skill utilizing verbal and written communication skills to develop correspondence, reports, and
specialized materials and spreadsheets
? Skill coordinating and scheduling meetings, appointments, transportation, and staff
? Skill prioritizing, assigning and reviewing work
? Skill monitoring and administering department or program budgets
? Skill accurately entering, updating, retrieving and maintaining databases pertinent to area of
assignment
? Skill accurately transcribing reports and correspondence
? Skill maintaining confidential files and records
? Skill utilizing customer service/public relations skills in responding to requests, inquiries and
complaints
? Skill establishing and maintaining effective working relationships
? Skill in caring for ill children in absence of nurse

WORKING CONDITIONS:
Fast paced general office environment with extensive student and public contact

PHYSICAL EFFORT:
Repetitive motion and eye strain through extensive utilization of computer hardware and software.
May require lifting materials and supplies weighing up to 25 pounds

WORK YEAR: 238 Days
DEPARTMENT/SCHOOL: Middle School
GRADE: 54

REPORTS TO: Principal
EVALUATION: Classified Personnel Evaluation
SUPERVISES: May supervise clerical staff

PREPARED: December 2007
REVISED: March 2018

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online