Job Description

TEMPE ELEMENTARY

TITLE: Clerk - Attendance/Office PAY GRADE: 32

JOB DESCRIPTION:

Assist school office, professional staff and departments with a variety of typing, recordkeeping,
attendance, data entry, and other clerical duties. Welcome and provide assistance and information to the
parents, students, visitors, volunteers, and staff.

QUALIFICATIONS:
1. Education and/or experience equivalent to a High School Diploma or GED
2. Typing speed of 40 words per minute
3. Some positions may require fluency in Spanish
4. Some positions may require a valid Driver’s License

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act,
may include any of the following tasks, knowledge, skills, and other characteristics. This list is
ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by
incumbents of this class.)

DUTIES AND RESPONSIBILITIES:
- Provide public relations support to office staff by dealing in person and by telephone with parents,
students, visitors, volunteers, and staff.
- Receive and record daily student attendance and enter attendance data into informational
databases.
- Track attendance and truancy and contact parents of absent children.
- Answer telephones, directs to appropriate person or takes messages as indicated.
- Maintain student files regarding withdrawals, requests for records, and filing of documents.
- Contact Attendance Officer regarding truant students, and provide appropriate documentation.
- Process, sort and distribute mail.
- Create, update and maintain hardcopy files and records and send files and records to storage.
- Distribute mailers, and send correspondence and notices to parents.
- Prepare new student packets and copy and laminates materials.
- Assist lunchroom in applications for free or reduced lunches and collect money.
- May translate for Spanish speaking parents.
- Assume duties in absence of School Office Manager and/or Office Assistant.
- Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
? Knowledge of District attendance, registration, and record keeping policies and procedures
? Knowledge of customer service/public relations practices and procedures
? Knowledge of interpreting and translating verbal and written English to Spanish preferred
? Knowledge of general office machine operation
? Knowledge of computer applications related to assignment including Genesis, MUNIS, Smartfind.
? Skill utilizing verbal and written communication skills to correspond with or provide information to a
culturally diverse population
Prepared: 3/2000
Revised: 1/2014
Page 1 of 2 TEMPE ELEMENTARY

TITLE: Clerk - Attendance/Office PAY GRADE: 32

? Skill utilizing customer service/public relations skills in responding to requests, inquiries and
complaints
? Skill maintaining, updating and retrieving information related to student attendance, registration,
tracking and withdrawals
? Skill maintaining confidential files and records
? Skill establishing and maintaining effective working relationships
? Skill in caring for ill children in absence of nurse

WORKING CONDITIONS:
General office environment with extensive student and public contact

PHYSICAL EFFORT:
Repetitive motion and eye strain thorough extensive utilization of computer hardware and software
May require lifting materials and supplies weighing up to 25 pounds

REPORTS TO:
Principal, other Department Managers or higher level Supervisors

EVALUATION:
Classified Personnel Evaluation

SUPERVISES:
N/A

Prepared: 3/2000
Revised: 1/2014
Page 2 of 2

Application Instructions

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